Roll filing applies to the person looking to manage roll files of a particular size that may not fit or store easily in traditional filing cabinets. There are various types of roll filing units, and sometimes it is hard to determine which unit best fits your needs. We offer this buying guide so that when you place your order you can be confident you have selected the ideal product for your needs. The specifications and components that make up roll filing units include the filing style and mobility. This guide is designed to break down both categories for you.

Horizontal vs. Vertical

Roll files are used for documents that are rolled or stored in tubes. Roll filing units can be either closed at both ends (horizontal), or open on one end (vertical). Having a roll filing unit that is closed at both ends can help to protect the stored documents from water or dust. However, an open ended filing unit can accommodate rolled files of all different heights. Horizontal roll filing units are generally available in a stackable style whereas vertical units are upright.

Casters vs. No Casters

  Mobility is necessary for some filers. Some offices require frequent reorganization, or just a trouble-free way to share files. Roll filing cabinets with casters are easier to relocate then cabinets without casters. However, some offices choose filing cabinets without casters because they are less mobile. This prevents the filing units from shifting or being easily transported by unauthorized persons.

Glossary of Key Terms

• Horizontal filing: Also referred to as closed end roll filing, a horizontal roll filing unit is one in which both ends can be closed. This style of filing can be stacked or used alone. Closed ended filing units can aid in protecting files from water or dust.
• Vertical filing: Vertical filing units are also known as open end or upright filing and refers to roll filing where one end is always open. They are ideal for holding multiple rolls of different sizes.
• Casters: Casters are wheel-like structures that function to make the filing unit more mobile.